GLOBAL VENUE FINDING

The team at Conference Contacts have a unique ability to open ‘closed doors’.

Allow us to introduce you to some truly memorable venues, anywhere in the world.

Every great event needs a hand-picked venue. But it also needs to be in sync with your brand and the underlying theme of the occasion. Whether that’s simplicity and efficiency, jaw-dropping originality, or sumptuous luxury.

Conference Contacts began life as a venue-finding service, and it remains one of our core specialisms even today.

Having worked in thousands of venues around the world, we have an enviable first-hand knowledge of the very best. From leading hotels and conference centres, to stately homes and sky gardens, and even royal palaces. We know the latest and the most unique.

The result: we save you time and energy and introduce you to the perfect partners. And because we’re major buyers, we can also leverage excellent rates on your behalf.

the venue finding process

1

Brief Taking

This is the first and most important step in fully understanding your requirements. Taking a detailed brief ensures we find the most suitable venues for your event.

2

Brainstorming

Your brief is shared amongst the team and our creative juices start flowing. Contact is then made with the venues that we believe would be most compatible with your event. We check availability, provisionally hold space and collate all information.

3

The Proposal

Following our research, we advise you of our findings and discuss the options with you, in your most preferred form of communication. Thereafter a detailed report follows with line by line costing.

4

Preferred Options

Having selected your preferred options we will arrange site visits to view the venues and we would be more than happy to accompany you if required. At this point, using our contacts and magic we aim to negotiate the best possible rates for you.

5

Contracting

Confirmations are then sent to yourself and the venue clearly detailing everything that is being held on your behalf. Contracts are then raised by the venue and sent to you for your approval and signature.

6

Aftercare

We remain on hand to answer any questions you may have. We are at the end of the phone, or a quick email away, throughout the event. Afterwards, your feedback is very important to us as it allows us to continually understand your requirements.

NEWS:Buzzing Budapest – but does it have the ‘wow’ factor?

Budapest, an enticing destination for rewarding incentive programmes and affordable meetings but does it still have the wow factor? We caught up with our MD Anthony Waite following a client event which took place in the city.

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NEWS:Copenhagen – An Exciting Incentive Activity

Did you know you can now go skiing on the outskirts of the city centre? No, not in the streets but atop a waste power plant with an artificial ski slope and recreational hiking area, CopenHill.

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NEWS:Mercedes Benz World

The Conference Contacts team recently held their company meeting at the renowned Mercedes Benz World located on the iconic Brooklands site in Weybridge, Surrey.

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NEWS:Munich – One of Europe’s Top Destinations for Conferences & Events

An authentic Bavarian modern hub and glittering metropolis with exciting contemporary new hotels…

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NEWS:Muscat Oman – Destination of the Month

Just an hour’s flight from Dubai, Muscat offers a change of pace – think gorgeous beaches, beautiful architecture and Arabian hospitality…

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NEWS:The Hague – Netherlands

Our MD, Antony Waite, has had the pleasure of visiting The Hague many times. We asked him a couple of questions about his experience…

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NEWS:Québec – Old is the New New

With winter and the ski season in full swing, we take a look at what Eastern Canada has to offer. Meetings and incentives take on a European flair when Québec City is on the agenda.

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NEWS:Virtual vs Hybrid Events – what will be the best solution for future events?

Whilst we realise that virtual or hybrid meetings can never truly replace face to face engagement, there is no reason that with high-quality conference solutions bringing together virtual and cloud-based technologies

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We deliver. All over the World.

Venue Finding

Global Customer Event

The World Forum, The Hague, 1400 Delegates

Event Management, Venue Finding

Customer & Partner Conference

East London, 300 Delegates

Venue Finding

Cyber Security Roadshow Launch

Central London, 100 Delegates

Lets get your party started!

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