The Brief

In accordance with National Grid’s CSR policy we were asked to organise a half day team building event which gave back to the community and could really make a difference. The event would need to suit a high level audience.

Scale:
50 Delegates

Location:
Central London, or within easy reach

Challenges

Initially National Grid wanted the activity to be part of a community project but our challenges were the timeframes – 2 months to source, organise and arrange security checks which would include international attendees.

Outside projects were excluded due to the weather in late November.

Solution

The team at Conference Contacts, working with our suppliers put forward a variety of activities which would challenge, engage and create a feel good factor, all activities offered a practical and hands-on component.

National Grid settled on an activity which would benefit children in need both in the UK and overseas. The audience were put into teams of 7 to complete tasks of varying difficulty to win points, the more difficult the task the more points awarded. The aim, working as a team, was to complete as many tasks as possible and therefore win the maximum number of points.

All points were converted into ‘fun’ money with the winning team obtaining bonus funds. National Grid also donated additional money to top-up all team funds. The teams then divided up their winnings and each team decided who they would buy for – age and gender of the child. The next stop was a visit to the pop-up shop to purchase items for their child’s Christmas shoebox gift. They were also required to build the shoebox, cover in Christmas paper and add a tag with a Christmas message.

The gift boxes which included toys, basic toiletries and warm hats and gloves where then distributed all over the world including in the UK to children living in poverty and to those most in need.

Venue

Once the activity was chosen, the venue needed to meet the needs of the activity.

The venue chosen was RSA House, London. This satisfied the brief in location, just a minutes’ walk from the hotel where the attendees had been the previous day, plus the various sections of the vaults allowed for separate activity areas and a section for the pop-up shop.

Services
  • Venue finding
  • Full event management
  • Onsite logistics and ground arrangements
  • Co-ordinating Charity activity